PRIVACY STATEMENT

1. NAME AND Contact Details of the persons responsible

This privacy statement informs about processing of personal data on the website of:

Persons responsible:  Martin Kolb, Ingo Wink, rent4event GmbH, info@rent4event.de, phone: (+49) 6202 127550, fax: (+49) 6202 127555

2. SCOPE AND PURPOSE OF PROCESSING PERSONAL DATA

2.1 Opening our website

When opening our website rent4event.de data is send automatically to the server of this website by the visitor‘s internet browser and stored temporarily in a log file. Until deleted automatically, the following data are stored without further input by the visitor:

• IP address of the visitor‘s terminal device
• Date and time of the visitor‘s access
• Name and URL of the page accessed by the visitor
• Website from which the visitor accessed our website (referrer URL)
• Browser and operating system of the visitor‘s terminal device and the name of the access provider used by the visitor
• Retrieved files (name and time)

Processing of these personal data is legitimate, according to Article 6 (1) sentence 1 (f)  GDPR. rent4event has a legitimate interest in data processing for the purpose of

• establishing a speedy connection to the website of rent4event,
• facilitating a user-friendly application of the website,
• recognizing and ensuring the safety and stability of the systems, and
• facilitating and improving the administration of the website.

Data is explicitly not processed for the purpose of gaining insights into personal information on the visitor.

2.2 Contact form

Visitors may deliver messages to rent4event via an online contact form on our website.  In order to be able to receive a reply, at least the specification of a current email address is required. Further details may be submitted by the inquiring person on a voluntary basis (e.g. any pseudonym will do in the name field).  By sending the message using the contact form, the visitor agrees to his transferred personal data being processed. Data is exclusively processed for the purpose of handling of and replying to inquiries made via contact form.  This is based on the consent given voluntarily, according to Article 6 (1) sentence 1 (a) of the GDPR.  The personal data collected for the use of the contact form will be deleted automatically as soon as the inquiry has been dealt with and no further reasons for a storage apply (for instance, placing a subsequent order with our company).

2.3 Newsletter

In order to receive our Newsletter offered on our website, you can register via our form. We use the so-called double-opt-in procedure for that. The first step is a confirmation email is send to the your specified email address, requesting you to confirm. The registration will only be activated after you clicked the activation link in the confirmation email. We use the  data transferred to us by you exclusively for sending our newsletter which may contain information or offers. 

We use rapidmail to send our Newsletter. Your data will therefore be transferred to the rapidmail GmbH. rapidmail GmbH is prohibited thereby from using your data for other purposes than sending the Newsletters. rapidmail GmbH is not entitled to transfer or sell your data.  rapidmail is a German, certified software supplier which has been carefully selected  according to the requirements of the GDPR and BDSG (Federal Data Protection Act).

You can revoke your consent to store and use your data for sending the newsletter at any time, e.g. click the unsubscribe link in our Newsletter.

3. transfer OF DATA

Personal data will be transferred to third parties if

• according to Article 6 (1), sentence 1 (a) GDPR the person concerned explicitly agreed to that,
• the transfer is required for the assertion, exercise or defence of any legal claims, according to Article 6 (1) sentence 1 (f)  GDPR and there is no reason to believe that the person concerned has an overriding legitimate interest in the non-disclosure of their data,
• in respect to the transfer of data according to Article 6 (1) sentence 1 (c)  GDPR a legal obligation exists in this regard,  and/or
• this is required for the fulfilment of the contract with the person concerned, according to Article 6 (1) sentence 1 (b).

In other cases personal data will not be disclosed to third parties.

4. COOKIES

We use so-called cookies on our website. Cookies are data packets which are exchanged between the server, the company‘ s website and the visitor‘ s browser. They are stored when visiting the website by the device used accordingly (PC, notebook, tablet, smartphone etc.). In this respect, cookies cannot cause any damage to the device used. They particularly do not contain any viruses or other malware. Information is stored in a cookie which results in each case in connection with the specifically used terminal device.  Rent4event can thus by no means obtain direct knowledge about the identity of the visitor.

Cookies are generally accepted by the basic setting of the browser. The browser settings can be adjusted so that cookies will not be accepted on the used device or so that the user will be notified each time before a new cookie is created. We point out, however, that the deactivation of cookies may lead to a sub-optimal use of all website features.

We use cookie to make it easier for you to access the web content of our company rent4event. For instance, session cookies indicate which individual pages of the website have already been accessed by the visitor. After exiting the website all session cookies will be deleted automatically.

Temporary cookies are used to improve user-friendliness. They are stored on the user’s device for a transitory period. When the website is visited again, the visitor’s earlier access to the website will be recognized together with the input and settings at that time in order to avoid having to repeat them.

Cookies are also used to analyse the visits to the website for statistical purposes and to improve our range of products. These cookies permit to automatically recognize earlier visits of the website by that particular visitor. After a set period these cookies will be deleted automatically.

The data processed by cookies are justified for the above mentioned purposes to protect the legitimate interests of the company, according to Article 6 (1) sentence 1 (f)  GDPR.

5. ANALYtic services for websites, TRACKING

On our websites we use the website analytic service for websites provided by

Google Analytics

The legal basis for the use of analytic tools is Article 6 (1) sentence 1 (f) GDPR. The analysis of websites is in the legitimate interest of our company and serves to statistically register of website uses in order to continually improve our company website and the range of our services.

This website uses Google Analytics, a web analysis service by Google Inca, (1600 Amphitheatre Parkway Mountain View, CA 94043, USA; “Google“). Its application comprises the mode “Universal Analytics“. This mode permits the allocation of data, sessions and interactions across multiple devices to a pseudonymous user ID and thus the analysis of activities of a user across across multiple devices. This data protection notice is provided by www.intersoft-consulting.de

Google Analytics uses so-called “cookies“, text files stored on your computer, allowing an analysis of the use of the website by you. The information generated by cookies about your use of this website will be, as a rule, transferred to and stored on a google server in the USA. In case of the IP anonymisation on this website is activated, your IP address will be shortened by google, however, within the member states of the EU or in other states party to the Agreement on the European Economic Area, which takes place on rent4event’s server.    Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. The IP address transmitted by your browser in the context of Google Analytics will not be amalgamated with other Google data.  On behalf of the site operator, Google will use this information to evaluate your usage of this website, to compile reports on website activities and to provide further services for the site operator which are associated with website usage and internet use.  These purposes are also our legitimate interest in data processing. The legal basis for the application of Google Analytics is § 15 Article 3 TMG (German Broadcast Media Act) and Article 6 (1) letter f GDPR. The data  linked to cookies, user identification or advertising IDs send by us, will be deleted automatically after 14 months. Data of which the storage period has  expired will be automatically deleted once a month. You will find more detailed information on terms of use and data protection here: https://www.google.com/analytics/terms/us.html and here policies.google.com.

You can prevent storage of cookies with a corresponding setting of your browser software; we would like to advise you, however, that you will probably not be able to fully use all features of our website in this case. You can furthermore prevent Google from gathering data created by this cookie which is related to your use of the website (including your IP address)  and processing of this data by downloading and installing the corresponding browser add-on here: tools.google.com/dlpage/gaoptout. Opt-out-cookies prevent the future gathering of your data when visiting this website. In order to prevent the gathering of data across multiple devices you will have to place the opt-out on all systems used. Set the opt-out-cookie by clicking the link you'll find at the bottom of this statement, after point 8.

6. PLUG INS of social networks (SOCIAL PLUG INS)

We don‘ t use social plug ins on our company website. Instead we merely link to services like YouTube, Facebook and Instagram.

7. Your rights as a person concerned

Insofar as your personal data are processed during your visit to our website, you – as a person concerned as defined by the GDPR – are entitled to the following rights:

7.1 Information

You are entitled to demand from us to be informed if we process your personal data. No right to be informed exists if providing the requested information would be in breach of the obligation to confidentiality, according to § 83 StBerG  (Tax Consultancy Act) or the information has to be kept secret for other reasons, particularly due to a predominant justifiable interest of a third party. Deviating hereof, an obligation to inform may persist if particularly having regard to imminent damages, your interests prevail compared to the interest in confidentiality. The right to be informed is furthermore excluded if the data are only stored because they must not be deleted due to legal storage periods or articles of association or because they serve exclusively purposes of data backup or data privacy monitoring insofar as the provision of information would involve a disproportionately high effort and processing for other purposes is excluded by appropriate technical and organisational measures. Insofar as in your case the right to be informed is not excluded and your personal data are processed by us, you can request the following information from us:

• Purpose of processing,
• Categories of your processed personal data,
• Recipient or categories of recipients to whom your personal data are disclosed,  particularly concerning recipients in third countries,
• If possible, planned duration during which your personal data will be stored or, if that should not be possible, the criteria for the specification of the storage period,,
• The existence of the right to correct, delete or limit the processing of personal data relating to you or the right to object against said processing,
• The existence of the right of appeal to a supervisory authority for data protection,
• Insofar as personal data have not been obtained from you as person concerned, the available information on data origin,
• As the case may be, the existence of automated decision-making including profiling and significant information on the logic involved together with the implications and the effects hoped for in automated decision-making,
• As the case may be, in the event of transfer to recipients in third countries – if no decision of the EU Commission exists on the adequacy of the level of protection, according to Article 45 (3) GDPR -  information on which appropriate guarantees are envisaged to protect personal data, according to Article 46 (2) GDPR.

7.2 Correction and completion

If you should realize that the personal data we have about you is incorrect, you can request the immediate correction of these incorrect data. In case of incomplete personal data relating to you, you can request completion.

7.3 Deletion

You have a right to deletion (right to be forgotten) insofar as processing is not required to exercise the right to freedom of expression, the right to be informed or to comply with a legal obligation or to perform duties in the public interest and one of the below mentioned reasons applies:

• The personal data are not required any longer for the purposes for which they have been processed.
• The justification for processing was exclusively based on your consent which you have withdrawn.
• You have appealed against processing your personal data which we made public.
• You have appealed against processing personal data which we have not made public and there are no predominant legitimate reasons for processing. 
• Your personal data have been illegitimately processed.
• The deletion of personal data is required on the grounds of complying with a legal obligation to which we are subject to. 

There is no right to deletion in the event of legitimate data processing which is not automated due to its specific way of storage if the deletion is not or only possible with disproportionally high effort and your interest in deletion is slight.  In this case, deletion is replaced by restriction of processing.

7.4 Restriction of processing

You may request a restriction of processing if one of the following reasons applies:

• You challenge the correctness of personal data. The restriction can in this case be requested for the period of time we nee to check the correctness of data.
• Processing is illegal and you request the restriction of the use of your personal data instead of deleting them.
• We don’t need your personal data any longer for purposes of processing but you need them for the assertion, exertion or defence of legal claims.
• You have appealed, according to Article 21(1) GDPR. The restriction of processing can be requested as long as it is uncertain if our legitimate reasons outweigh your reasons.

Restriction of processing means that personal data can only be processed with your consent or to assert, exert or defend legal claims or to protect the rights of another natural or legal person or for reasons of substantial public interest. Before we lift the restriction it is our duty to inform you about this step.

7.5 Data portability

You have a right to data portability insofar as processing is based on your consent (Article 6 (1) sentence 1 (a) or Article 9 (2) (a) GDPR) or on an agreement to which you are Party and processing takes place by means of automated processes. The right to data portability includes in this case the following rights insofar as they do not adversely affect the rights and freedom of other persons: You can demand from us to receive the personal data you have provided us with, in a structured, common and machine-readable format. You have the right to transfer these data to another party responsible with no obstruction on our part. As far as technically feasible, you can demand from us to transfer your personal data directly to another party responsible. 

7.6 Appeal

Insofar as processing is based on Article 6 (1) sentence 1(e) GDPR (performance of a task in the public interest or in the exercise of official authority) or on Article 6 (1) sentence 1 (f) GDPR (legitimate interest of the party responsible or a third party), you have the right to appeal at any time against processing your personal data for reasons resulting from your specific situation. The same applies to profiling based on Article 6 (1) sentence 1 (e) or (f) GDPR. After you exercised your right to appeal we will cease to process your personal data, unless we can prove to have compelling and legitimate grounds for processing which predominate your interests, rights and freedom or processing serves to assert, exert or defend legal claims.

You can appeal against processing of personal data relating to you for purposes of direct advertising at any time. The same applies for profiling in connection with said direct advertising. After you exercised your right to appeal we will cease to use the corresponding personal data for purposes of direct advertising.

You can either communicate the appeal by telephone, via email, fax or to our company’s mail address stated at the beginning of this privacy statement.

7.7 Withdrawal of a consent

You have the right to withdraw a given consent at any time with future effect. The withdrawal of the consent may be communicated via phone, Email, fax or to our mail address. This withdrawal does not affect the legitimacy of data processed on the grounds of your consent until the receipt of the withdrawal. After receipt of your withdrawal,  data processing exclusively based on your consent, will be discontinued.  

7.8 Complaint

If you opine that the processing of personal data relating to you is illegal, you can lodge a complaint with the competent supervisory authority for data protection at the location of your work place or the location of the suspected breach.

8. current status aND update of this privacy statement

This privacy statement is dated 17th May 2018. We reserve the right to update this privacy statement in due time in order to improve data protection and/or to align it to amended bureaucratic procedures or case law.